How do I use the print slides to print handouts?

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  • For Color Printer:
  1. Select the slide(s) you want to print from your presentation.
  2. Click “Format” menu and select “Background”.
  3. Under “Background Fill”, click the down arrow, “Fill Effects”, then click the “Picture” tab.
  4. Click “Select Picture”, find the folder with the print slide you want, and then click the file name, and click “OK”.
  5. To apply changes to the current slide, click “Apply”. For all the slides, click “Apply To All”.
  • For B/W Printer:

The directions below start out by making a copy of your presentation. This way you will have one copy for presenting and one copy used strictly for printing.

  1. Click the “File” menu and select “Save As…”
  2. Create a new name for this copy of your presentation (like: my_presentation_copy.pot) and push “OK”.
  3. Click the “View” menu and select “Master” and then select “Slide Master”.
  4. Click the “Insert” menu then select “Picture” then select “From File”.
  5. Select the file ending with “_3.jpg” (example: Turquoise_3.jpg) and click “OK”.
  6. Select the image (by clicking on it) and then click the top icon in the Drawing Toolbar (draw icon) and select “Arrange” and then select “Send To Back”.
  7. Now you can “Print” and “Save” this file.

You now have a copy of your presentation you can use strictly for printing on a black and white printer.

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